Connect
Use the event details you already have.
Keep the client, venue, dates, scope, crew assignments, and equipment against the show. Add to that record as the job develops instead of rebuilding the event for each department.
Event operations software
Manage the event plan,
crew, and costs in ONE.
ONE stands for Operational Network for Events. It is Opeerion’s event management platform for building the quote, scheduling the work, and reviewing what it cost. Your team works from the same show record as the event moves from inquiry to invoice.
Live platform
Browser-based
Setup support available
Read a description of the app overview
The overview brings pipeline totals, staffing gaps, active shows, and recent quotes onto one page. Summary cards show active shows, open quotes, pipeline value, won work, and outstanding invoices. The crew section identifies unfilled roles and offers awaiting a response. Show rows include the client, dates, status, readiness, and quote count. All names, amounts, and records in this image are fictional.
From the plan to the work
A room change affects more than the schedule.
The crew needs a new location. Production needs to check the equipment and room coverage. The office needs to know whether the change affects the quote. ONE keeps those records attached to the event so the team can review what needs to change.
Compare
Check the work against the plan.
Review quoted scope, planned labor, submitted hours, and costs. Approved timesheets inform tracked labor costs; unreviewed submissions do not silently replace the plan.
Coordinate
Give each person the access they need.
Operations manages the show. Crew sees assignments and published information. Clients receive proposals and contracts. Role permissions keep commercial details with the office.
A change still needs an owner. Updating a show record does not automatically revise every document or notify every outside system.
Core modules
The records behind
each event.
Start with the inquiry and add the details as they are confirmed. Sales, staffing, equipment, production, and billing use the same show record.
01 / SALES
Move an inquiry through pricing, approval, and signature.
Use your service catalogue and rate cards to build versioned quotes, web proposals, and browser-signed contracts.
02 / CREW
Fill open roles and give crew direct access.
Filter by role, availability, and local radius; view venue distance; send offers; then publish calls, documents, schedules, and hours through individual crew links.
03 / EQUIPMENT
Track equipment from availability through return.
Book inventory and kits, track serialized assets, scan cases in and out, print labels, and remove maintenance items from availability.
04 / PRODUCTION
Plan schedules, rooms, documents, and travel.
Build multi-day schedules, assign room coverage, assemble show books, manage venue records, and track travel against the show.
05 / FINANCE
Apply billing rules and see estimated show margin.
Calculate time using show-specific rules, review submitted hours, manage vendor orders, issue invoices, and compare configured costs with sell price.
Show lifecycle
One show record from inquiry through invoice.
Approved scope, staffing, equipment, schedules, actual time, costs, and invoices remain linked as the job moves forward.
-
01InquiryClient, venue, dates, opportunity
-
02QuoteLabor, gear, services, logistics
-
03ConfirmContract, scope, assignments
-
04ProduceSchedule, crew, gear, show book
-
05CloseTime, invoices, payments, reporting
Review submitted hours before posting new labor records.
Compare new or conflicting entries with the plan. Existing records are not silently overwritten.Opeerion tools
Keep specialist work connected to the event.
ONE holds the event and commercial records. Event Crew Call handles crew calls and time. PresOps handles presentation operations. All three systems are live; your account executive will confirm the connections and setup needed for your team.
Event Crew Call → ONE
Review hours against the job.
Hours received from Event Crew Call go through ONE’s reconciliation workflow. New or conflicting entries can be checked before posting. Timesheet approval is a separate step before those hours inform tracked labor costs.
Explore Event Crew CallEvent schedule → PresOps
Prepare the presentation schedule.
PresOps can import session, room, time, and speaker information from a schedule file. The team maps and previews the data before committing the import, then manages presentation delivery in PresOps.
Explore PresOpsThese are defined handoffs, not a promise of automatic two-way synchronization. We will confirm the source records, transfer steps, permissions, and review process with you during setup.
Who uses ONE
Different teams, working on the same event.
Planners and agencies
Keep the client’s scope, venue details, schedule, and supplier decisions together as the program develops.
Production companies
Quote labor and equipment, fill crew roles, prepare the show, and compare approved hours and costs with the plan.
Corporate event teams
Track internal requirements, outside vendors, approvals, and event costs without exposing financial detail to every participant.
Views by role
Office, field, and
client workflows.
Each group sees the records and actions needed for its part of the show.
Operations overview
Review pipeline, workload, open decisions, costs, billing, and show status without building a separate report.
- Operational dashboard
- Rate cards and margin visibility
- Cross-show crew and gear planning
Crew access
Crew can review assignments, call times, schedules, contacts, venue details, travel, and documents in the browser.
- Crew portal
- Schedules and contacts
- Mobile browser access
Client documents
Send branded quotes, proposal pages, contracts, and invoices. Clients can review and sign contracts in the browser.
- Proposal pages without a client account
- Browser signature workflow
- Invoice and payment status
Product capabilities
What ONE manages.
Read a plain-language overview
ONE helps teams plan and run live events. Each show has one record for its prices, people, equipment, dates, work hours, costs, and bills.
Office staff can prepare quotes and contracts, book crew, and plan equipment and travel. Crew can use their own links to see assignments, start times, and documents, and submit hours. Clients can read proposals and sign contracts in their browser.
Staff review hours sent from other systems before adding them to the official records. They can also compare vendor prices, track costs, and send invoices. Each customer has a separate app and database.
9 product areasView detailed capabilities
01 Sales and contracts
- Pipeline stages, clients, contacts, and show history
- Service catalogue and configurable rate cards
- Versioned, client-ready quotes
- Shareable proposal pages without a client account
- Browser signature and countersignature
- Public inquiry capture into the pipeline
02 Show planning
- Show overview with readiness, follow-ups, and documents
- Stage-based calendar and cross-show crew and equipment scheduling board
- Multi-day schedules and room coverage
- Agendas, contacts, venue notes, crew, and equipment
- Configurable, print-ready show books
- Multi-venue groups and preset document folders
03 Crew operations
- Profiles with roles, rates, certifications, and availability
- Filter by role, availability, and local radius; view venue distance
- Local-first shortlisting before travel is booked
- Offers, responses, assignments, and open-role status
- Individual crew links for calls, schedules, documents, and hours
- Crew views exclude rates, quotes, invoices, and margin
04 Time and billing rules
- Searchable timesheets across shows
- Per-show overtime, night-hour, and meal settings
- Straight-time, overtime, and night-band calculations
- Meal-break deductions based on each show’s configured rules
- External hours routed to a review inbox before posting
- A limited-access application programming interface (API) for connected timesheet systems
05 Equipment and warehouse
- Inventory quantities and reusable equipment kits
- Serialized assets with show history
- Barcode check-out and check-in by show
- Cases and printable asset labels
- Date availability based on bookings and maintenance status
- Pull sheets, pick lists, returns, and out-of-service flags
06 Vendors and purchasing
- Vendor records with purchase-order, spend, and rating history
- Collect and compare quotes from multiple vendors
- Purchase orders created, printed, and tracked by show
- Vendor quote documents stored with the show
07 Venues and travel
- Rooms, capacities, load-in details, and site notes
- Venue lookup with confirmation before a record is added
- Existing venue records checked before external lookup
- Flights, hotels, and vehicles across shows and crew
- Filtering by crew, show, date, type, or cost
- Per-show travel defaults
08 Finance and reporting
- Staff-only working report and show profit and loss (P&L)
- Cost and sell-price detail by source line
- Estimated margin from configured costs and sell price before confirmation
- Printable invoices with sent, paid, and outstanding status
- Revenue, margin, and crew-utilization reports
09 Platform and data controls
- Separate application and database per customer
- Customer branding on client documents
- Role permissions that keep commercial data away from crew
- Import supported core records and rate cards from comma-separated values (CSV) files
- Scoped integration tokens without commercial-data access
- Encrypted customer-supplied keys for venue lookup and enrichment
- Backup tooling for the database, uploads, and encryption key
- Standard web hosting without a container platform
Words and abbreviations explained
- Show
- An event or production managed in ONE.
- Pipeline
- Potential jobs and the stages they move through before booking.
- Rate card
- A list of prices used to build a quote.
- Versioned quote
- A quote saved in separate versions as its details change.
- Scope
- The work, equipment, and services included in a job.
- Crew call
- An assignment that tells a crew member when and where to work.
- Serialized asset
- An individual piece of equipment tracked by a unique serial number.
- Kit
- A reusable group of equipment booked together.
- Pull sheet or pick list
- A list of equipment to gather for a show.
- Show book
- A collection of schedules, contacts, and other documents for running a show.
- Load-in
- Bringing equipment into the venue for setup.
- Night band
- A range of nighttime hours with its own configured time or billing rules.
- Margin
- The difference between the selling price and the recorded or estimated costs.
- Profit and loss (P&L)
- A report comparing a show’s income and costs.
- Labor ledger
- The official records of work hours and related labor amounts.
- Application programming interface (API)
- A way for software systems to exchange data. Access can be limited to specific tasks.
- Comma-separated values (CSV)
- A text file format for table data, often exported from a spreadsheet.
- Customer instance
- A separate copy of the app and its database for one customer.
- Integration token
- A credential that gives another system limited access to exchange data.
Getting started
Let’s look at how your team works.
Bring an event you know well: how it was quoted, who staffed it, where information changed, and how it was closed out. We can walk through that workflow in ONE and agree on the setup you need.
How is ONE priced?
Pricing is arranged through an account executive, not a flat online plan. We will discuss your team, the tools you need, and setup requirements before proposing a scope and price.
Can Opeerion help us get set up?
Yes. Setup support is available. We will review your existing records, roles, rate cards, and workflow, then agree on what to configure and which data can be imported. The work included is confirmed with your account executive.
Do we need every Opeerion product?
No. Start with the work you need to manage. ONE, Event Crew Call, and PresOps have different jobs. We will explain which tools and connections are relevant and include the agreed products in your proposal.
How are access and customer data separated?
Each customer has a separate ONE application and database. Role permissions control access within it. Crew views exclude quotes, rates, invoices, and margin; clients receive the documents intended for them.
What display and accessibility options are available here?
This website includes text sizing, reading layouts, color themes, contrast controls, and reduced motion. Choose display preferences or read our accessibility information. Tell us about any access needs for your demo; website features do not establish conformance of the separate ONE application.
Opeerion ONE
Show us the workflow
you want to improve.
Email Jose and Brian with your organization, role, and the part of the event you need help managing. An account executive will discuss a demo, setup, and pricing with you.
Opens your email app with both recipients. You can also email jtoro@opeerion.com and bmccrae@opeerion.com.